We all know that Xero creates a user friendly method to receive money from customers and spend money for the goods and services that your company needs.

However, what if you receive a credit from a vendor and want to apply it to future bills?

Xero can easily manage this situation for you. We have a two-part overview on this topic. In Part 1 of this blog, lets discuss applying credits to bills that are unpaid.

Applying Credit Notes to Unpaid Bills

If you want to apply a credit against an unpaid bill, first locate the bill and select ‘Add Credit Note’ under the Bill Options menu.

bill credit memoNote that the New Credit Note retains all the detail from the original bill. You can edit the Date and Reference fields and even include a PDF of any supporting documents. At the bottom of the Credit Note the original bill is listed, so you know any credits will directly apply to it. You can Save the Credit Note as a Draft or Approve it from this screen. 

bill credit memo 2What if you need to post a partial credit to an invoice? Not a problem! Simply edit the amount on the credit note. The credit note will apply to the same bill, but the unpaid balance will update to reflect the revised total owed.

bill credit memo 3Stay tuned for Part Two where we will discuss this in more detail.